FAQ » Applying
How long does the application process take?
The student submits an application either directly to KCP or through one of our sponsor or affiliate universities/colleges. Once we receive a complete application, in about two weeks we will email you acknowledging receipt of the application. If preliminarily accepted, you will then complete the registration process. You will be directed to our online student handbook as well as some registration materials (many of which you can complete online). Once KCP receives your complete registration materials and your payment is made, you are free to purchase plane tickets. Ideally, depending on how quickly you can submit everything, you could be signed up in as short a time as 3 weeks after we receive your application. Note that the visa application takes about six months, so if you plan to stay in Japan for an extended semester or longer, start the visa application early. For application and payment deadlines, as well as course dates, see Schedule.
Can I apply early?
Yes, you can apply early if you want.
Can I turn in an application late?
We understand that sometimes important decisions get made fast.
We consider your late applications on a case-by-case basis, and there is a $150 fee. We will do our best to explain your options and get you placed in the program of your choice. We can usually waive the registration deadline, but late applicants may not be able to arrange academic credit through our sponsor universities, and KCP may not be able to arrange housing for you.
For more, see Late Application.
Does it matter if my transcripts are sent late?
Yes. If you are applying through one of our sponsor schools, you will need to submit transcripts. Your application will not be complete without your transcript, and we will not process your application unless it is complete. So please make sure you either include an official copy with your completed application, or make sure your school sends the transcript in a timely manner.
Can I send a personal check with the application or does it have to be a special bank money order or something?
We need a cashiers check from a bank. Your bank should gladly convert your personal check into a cashier’s check. You may also pay online if you are applying directly to KCP or through Western Washington University.
KCP has excellent support for students—the fun and extremely helpful English-speaking staff members as well as a kind, knowledgeable English support teacher. The Japanese teachers made themselves available to help students both after class and in the offices.